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Punctuation

CONTINUATION

 


A Functional Concept of Punctuation


Punctuation is placed in text to make meaning clear and to make reading easier. The various punctuation marks perform four functions: they (1) separate (a period separates sentences), (2) group or enclose (parentheses enclose extraneous information), (3) connect (a hyphen connects a unit modifier), and (4) impart meaning (a question mark may make an otherwise declarative sentence interrogative).

The function of a punctuation mark is the basis for the rules governing its use and should be the basis for determining whether or not it is needed. The modern tendency is to punctuate to prevent misreading (open style) rather than to use all punctuation that the grammatical structure will allow (close style). Although the open style results in a more inviting product, it does allow subjectivity, perhaps arbitrariness, in the use of some marks, for example, the comma and hyphen. Consistency in the author's or editor's subjective decisions is vital to a well-punctuated report.

This chapter addresses the marks of punctuation, in alphabetical order, presenting their functions, situations when the marks are required or incorrect, and situations when the marks are appropriate but optional. Because the exclamation point is so rare in technical writing, it is not covered herein. Guidelines for its use parallel those for the question mark.

 

Question Mark


  • The purpose of the question mark is to terminate a direct question, whether the question is an independent sentence, a clause within a sentence, or a direct quotation:
    • What system identification procedure should be used for a statically unstable aircraft?
    • The question addressed by this research project is, What system identification procedure should be used for a statically unstable aircraft?
    • In reference 2, Jones asks, ``What system identification procedure should be used for a statically unstable aircraft?''
  • When the direct question occurs within a sentence (as in the second example above), the author may or may not choose to capitalize the first word of the question.
  • When the question is a single word, such as when, how, or why, within a sentence, neither a question mark nor a capital is necessary; the word is often italicized:
    •  
    • The announcement should answer the questions who, what, where, when, and why.
  • A question mark should not follow an indirect question:
    • This research project addresses what system identification procedure should be used for statically unstable aircraft.
  • A question mark may be used with other marks of punctuation as follows:
    • The question mark supersedes a period or comma.
  • A question mark precedes a closing quotation mark or parenthesis only if it is part of the quoted or parenthetical matter:
    • Because of the ambiguous use of the slash, the reader might well ask the question, What is meant by ``molecular/atomic collision''?
    • The obvious question is, how accurate is this estimate (compared with the accuracy of the input measurements)?
  • When the question mark ends a sentence, the period is, of course, omitted.
  • When the question mark does not end the sentence, it should never be followed by a comma; if required, a semicolon may follow a question mark:
    • The obvious question is, how good is this estimate? and equation (6) provides a tool for answering it.
    • The reader might well ask the question, What is meant by ``molecular/atomic collision''?; the slash gives no clue to the meaning.

Apostrophe


The functions of the apostrophe are to indicate possession; to form the plurals of abbreviations, characters, and signs; and to indicate omitted characters in contractions.

The rules for forming the possessive case of nouns are presented in section possessive. An apostrophe is never used to form the possessive of a personal pronoun.

  • We prefer to follow the GPO and to use the 's to form the plural of symbols, abbreviations, acronyms, designations, signs, numbers, and years:
    	x's 	alpha's 	C-130's
    	PMT's 	M.A.'s 		4's
    	+'s 	1970's 		60's

    Note: Chicago Manual of Style and WIT recommend that the apostrophe be used in such plural constructions only when necessary to avoid confusion.

  • An 's is used to form the plural of a word referred to as the word itself, but the apostrophe is not necessary when the word retains its meaning:
    • There can be no ands, ifs, and buts. (meaning no conditions)
    • There can be no and's, if's, and but's. (meaning the words cannot appear)
  • The apostrophe indicates letters left out of contractions, for example, it's (it is), Gov't, and nat'l. Since contractions are rare in formal writing, such use of the apostrophe is also rare.

 

Brackets


The nonmathematical function of brackets is to enclose editorial insertions, corrections, and comments in quoted material and in reference citations:

``These instruments [the radiometer and scatterometer] have been used successfully aboard satellites as well as aircraft."

Boeing Commercial Airplane Co.: Integrated Application of Active Controls Technology. NASA CR-000000, [1977].

Although some authorities recommend brackets to enclose material within parentheses, particularly in legal and scholarly works, we have not found the nonmathematical use of parentheses within parentheses to be misleading in Langley reports. Thus, we do not recommend that brackets be used.

 

Colon


The function of the colon is to separate and introduce lists, clauses, and quotations, along with several conventional uses. Authorities disagree on usage of the colon and capitalization after a colon. The following guidelines generally correspond to Words Into Type

Colons That Introduce

A colon has the same separating force as a period. It thus brings a sentence almost to a halt.

  • Because of its strong separating function, an introductory colon should generally be used only after a complete sentence. In particular, do not use a colon between a verb or preposition and its direct object:

Wrong - The components of the rack-mounted electronics are: power supplies, the gimbal controller, . . .

Correct - The components of the rack-mounted electronics are power supplies, the gimbal controller, . . .

Wrong - The scatterometer is separated into: a gimbal, a transmitter-receiver assembly, and rack-mounted electronics.

Correct - The scatterometer is separated into a gimbal, a transmitter-receiver assembly, and rack-mounted electronics.

Nor should a colon be used after such introductory phases as that is, for example, and such as (the colon replaces them):

Wrong - Microwave instruments are used for remote sensing of environmental variables such as: sea ice, soil moisture, and surface wind speed.

Either - Microwave instruments are used for remote sensing of environmental variables, such as sea ice, soil moisture, and surface wind speed.

Or - Microwave instruments are used for remote sensing of environmental variables: sea ice, soil moisture, and surface wind speed.

  • When items of a list are numbered, the numbers do not affect the punctuation:

The quantities calculated from microwave instruments are (1) radiometer wind speed, (2) radiometer rain rate, and (3) scatterometer wind vector.

Remember that the colon has strong separating force; do not use it where separation is not grammatically desirable.

When using a colon incorrectly, an author probably wants to emphasize the material that follows. The editor should consider a correction that preserves this emphasis, for example, itemization (see section emphasis) or correct use of the colon.

Lists

A colon is an elegant way of introducing a list and at the same time emphasizing the elements of the list (by separating them from the rest of the sentence). Such lists might consist of words, phrases (prepositional, infinitive, or noun), or even clauses.

  • Use a colon to introduce a list in apposition to a noun:

    The scatterometer is separated into three assemblies: a gimbal, a transmitter-receiver assembly, and rack-mounted electronics.

  • Use a colon to introduce a list whose introductory statement contains the words as follows or the following:

    The rack-mounted electronics consist of the following: power supplies, the gimbal controller, . . .

  • Use a colon to introduce a list that amplifies an introductory sentence:

    The purpose of this report is twofold: to evaluate the performance of the instruments and to expand the data base.

One very effective way to emphasize a list, and at the same time make a long list easy to read, is to number and display the list:

The scatterometer is separated into three assemblies:

  1. A gimbal
  2. A transmitter-receiver assembly
  3. Rack-mounted electronics
  • When the introduction to a displayed list is not a complete sentence (the items of the list complete it), no colon is used (pChic; and pWIT):

    The purposes of this report are

    1. To evaluate the performance of the instruments
    2. To expand the data base

    There is a trend toward using a colon after a verb preceding a displayed list ( are in the above example). Such use of the colon is grammatically suspect and unnecessary.

    Clauses

    A colon may be used between two clauses when the second amplifies or restates the first, for example,

    The toughness of pseudo-maraging steel degrades at cryogenic temperatures: at -320 deg F, its Charpy impact energy is 6 ft-lb.

    Note: The first word after a colon may be capital only when the capital begins a complete sentence; however, capitalization of a complete sentence after a colon is optional.

    The dash and semicolon may also be used in this situation. The colon is more formal than the dash and has more introductory force than the semicolon.

    Quotations

    A colon may be used to introduce a direct quotation, particularly if the quote is long (more than one sentence) or not built closely into the sentence:

    • In reference 6, he states this conclusion: ``Thermal neutron fluxes up to 10^20 might be required.''

    However, a comma is usually sufficient for direct quotations (section direct):

    • In reference 6, he states, ``Thermal neutron fluxes up to 10^20 might be required.''

    Neither a colon nor a comma should be used before an indirect quotation:

    • In reference 6, he concludes that thermal neutron fluxes up to 10^20 might be required.

    Conventional Uses of the Colon


    The colon is used by convention as follows:

    • After the salutation in formal letters: Dear Sir:
    • Between hours and minutes in time: 11:30 a.m.
    • In reference citations: Slater, Philip N.: Remote Sensing . . .
    • To express ratios: 2:1 mixture

    Use With Other Marks

    A colon follows closing parentheses and closing quotation marks.

    Comma


    Of all the marks of punctuation, the comma requires the most judgment. To punctuate with commas requires not only compliance with a set of rules but also thorough understanding of the material being punctuated. Commas can change meaning!

    The primary functions of the comma are to separate and to enclose elements of a sentence. The function of a particular comma is important: when it separates, it stands alone, but when it encloses, it needs a partner. The instances when commas separate sentence elements are discussed first in this section, and then the instances when commas enclose.

    Commas That Separate

    Many separating uses of the comma are optional in an open style. If commas are used whenever possible, they chop up the text and can even render it difficult to read, contrary to the purpose of punctuation.

    Independent clauses

    Independent clauses joined by coordinate conjunctions may be separated by a comma:

    The mixing noise dominates the spectrum, but the background noise peaks at a high frequency.

    • When the independent clauses are short and closely related, the comma may be omitted:

    Each performance of an experiment is called a trial and its result is called an outcome.

    The comma is usually retained between clauses joined by the coordinate conjunctions but and for, in order to emphasize the contrast.

    • When the independent clauses are complicated and contain internal commas, a semicolon may be used to separate them.
    • Do not use a comma to separate independent clauses without a coordinate conjunction:

      Wrong - The differences were generally about 11 percent, however, larger differences occurred at Alpha = 15 deg

      Either - The differences were generally about 11 percent, but larger differences occurred at Alpha = 15 deg.

      Or - The differences were generally about 11 percent; however, larger differences occurred at Alpha = 15 deg.

    • Do not separate compound predicates with a comma unless they are long and require a comma for clarity.

      Poor - Viewing through the atmosphere increases the apparent reflectance for low-reflectance objects (e.g., p = 0.1), and decreases the apparent reflectance for high-reflectance objects (e.g., p = 0.7).

      Correct - Viewing through the atmosphere increases the apparent reflectance for low-reflectance objects (e.g., p = 0.1) and decreases the apparent reflectance for high-reflectance objects (e.g., p = 0.7).

    When compound predicates are so long that a comma seems appropriate, they are perhaps too long. A comma to separate them may not sufficiently clarify them.

    Elements of series

    Commas (at least) are required to separate series of three or more elements:

    • The flight navigation system also provides altitude, roll, pitch, yaw, and ground speed.
    • Pressures at the bulkhead, in the cove, and at the seal were measured.
    • Wind speed is obtained from antenna brightness temperature, rain rate is obtained from the brightness temperature difference at two frequencies, and wind vector is obtained from radar cross section.

    We prefer a comma before the conjunction in a series. This serial comma is often necessary to prevent misreading.

    Introductory phrases

    A comma may be used to separate an introductory phrase or clause from the main clause:

    If the variable t is actually time, then a is frequency.

    As discussed in reference 4, one has considerable freedom in defining the Fourier transform pair.

    • It is standard practice to put the comma after all introductory clauses and all introductory phrases containing a verb form:

      Clause - Although some mathematicians are not comfortable with this intuitive definition, it is widely used.

      Participal phrase - Called mean square calculus, this theory is based on the concept of mean square convergence.

      Gerund phrase - In analyzing the experiment, we try to statistically describe the whole random process.

      Infinitive phrase - To understand this concept, note that periodic functions may be expanded in Fourier series.

    • The comma is optional after a short introductory adverbial phrase unless the comma is required for clarity:

      Either - In recent years, the delta function has been rigorously defined.

      Or - In recent years the delta function has been rigorously defined.

      Wrong - Soon after the photon density becomes steady as gains and losses balance each other.

      Better - Soon after, the photon density becomes steady as gains and losses balance each other.

    • Do not place a comma after an introductory phrase that immediately precedes the verb it modifies:

      Wrong - Only in recent years, has the delta function been rigorously defined.

      Correct - Only in recent years has the delta function been rigorously defined.

      Remember that after introductory clauses and phrases the comma is separating, not enclosing. A comma is appropriate after an internal phrase or clause, but it is not appropriate before unless the phrase or clause is nonrestrictive (see section commasenclose).

    • A comma follows, but does not precede, restrictive introductory elements:

      Wrong - Recombination rate is larger than quenching rate, and, after lasing is achieved, both are smaller than photo-break dissociation rate.

      Correct - Recombination rate is larger than quenching rate, and after lasing is achieved, both are smaller than photo-break dissociation rate.

      Wrong - The laser pulse was reasonably stationary, although, at 1.6 msec, motion of the arc is evident.

      Correct - The laser pulse was reasonably stationary, although at 1.6 msec,motion of the arc is evident.

  • A comma both precedes and follows nonrestrictive introductory elements:

    Correct - Even though they are unbounded, the delta functions are plotted as arrows with their heights representing the coefficient magnitudes.

  • Coordinate adjectives


  • ``Adjectives are coordinate if (1) they can be linked by and and (2) they independently modify the substantive''(Words Into Type).

    Separate by commas only those consecutive adjectives that are coordinate. Deciding whether adjectives are coordinate can be tricky; two tests might help. First try inserting and between the adjectives:

    • The delta function has a long controversial history. (long and controversial?)
    • A comma is appropriate between long and controversial.
    • Consider a linear shift-invariant system. (linear and shift-invariant?)

    If still in doubt, try reversing the adjectives (if they independently modify the noun, order makes no difference):

    • Consider a shift-invariant linear system.

    The adjectives shift-invariant and linear are probably coordinate, but the final decision requires someone who understands the technical meaning of the adjectives. (Good luck with trying to explain this grammatical dilemma!) When in doubt, do not insert the comma between adjectives. The current tendency is to omit the comma between two coordinate adjectives anyway. The comma adds emphasis though to the adjectives as separate modifiers.

    Elliptical constructions


    When clauses in a sentence contain repeated elements (for example, the verb), the omission of these elements is indicated by a comma:

    Wind speed is obtained from antenna brightness temperature; rain rate, from the brightness temperature difference at two frequencies; and wind vector, from radar cross section.

    The comma may be omitted if the clauses are short:

    Wind speed is obtained from antenna brightness temperature, and wind vector from radar cross section.

    Note: See section elliptical for the use of the semicolon in elliptical constructions.

    Direct quotations and questions


    Direct quotations and questions are separated from the rest of the sentence with either commas or colons. A colon is used to introduce a long or formal quotation.

    Separate a direct quotation or question from the rest of the sentence with a comma:

    In reference 6, he states, ``Thermal neutron fluxes up to $10^20$ might be required.'' The obvious question is, how good is this estimate?

    Note: The first word of the question may or may not be capitalized.

    Neither a comma nor a colon sets off an indirect quotation or one that is part of the grammatical structure of the sentence:

    In reference 6, he stated that thermal neutron fluxes up to 10^20 may be required. In case of fire, the command for stopping the test is ``Recover, fire.''

    Commas That Enclose


    A comma that encloses requires a partner, which may be another comma or a colon, semicolon, period, question mark, or exclamation mark.

    Nonrestrictive modifiers

    A nonrestrictive modifier does not affect the meaning of the basic sentence; it could be removed from the sentence without altering meaning.

    Nonrestrictive modifiers must be enclosed by commas (at least). The important point to remember is that an enclosing comma requires a partner, which can be another comma or another mark of punctuation. The nonrestrictive prepositional and verbal phrases are enclosed with commas in the following examples:

    The record need not be continuous but may, in fact, be digital data. Theoreticians prefer to work in terms of radian frequency, defined for both positive and negative frequencies. The power spectral density is integrated over some finite bandwidth, such as a one-third octave. The second integral, being the integral of an odd function over even limits, is zero.

    Be sure to distinguish between restrictive and nonrestrictive internal phrases that introduce clauses (see section introductory):

    Restrictive - A random process is stationary if for all n, its nth density function is independent of time.

    Nonrestrictive - The coefficient could be placed elsewhere because, though preferred, the placement shown is arbitrary.

    Nonrestrictive relative clauses are enclosed with commas:

    Restrictive - The most common panel methods are the codes which Hess and Smith (ref. 26) designed for nonlifting bodies.

    Nonrestrictive - The most common panel methods are the codes of Hess and Smith (ref. 26), which were developed for nonlifting bodies.

    Nonrestrictive adverbial clauses are enclosed with commas:

    Restrictive - The last chapter introduces specialized areas where research is in progress.

    Nonrestrictive - The power spectral density of the signal is shown in figure 9, where arrows represent delta functions.

    Restrictive - Two random processes are uncorrelated if their cross correlation satisfies equation (6).

    Nonrestrictive - Independent random processes are uncorrelated, since their cross correlation always satisfies equation (6).

    Whether restrictive or nonrestrictive, an introductory adverbial clause is separated by a comma from the clause it modifies (see section introductory).

    When an internal adverbial clause precedes the clause that it modifies, do not place a comma before it unless it is clearly nonrestrictive:

    Wrong - Recombination rate is larger than quenching rate, and, after lasing is achieved, both are smaller than photo-break dissociation rate.

    Correct - Recombination rate is larger than quenching rate, and after lasing is achieved, both are smaller than photo-break dissociation rate.

    The following guidelines, taken from Rowland, might be helpful in determining whether the clause is restrictive or nonrestrictive. Adverbial clauses can be categorized as follows:

    Time clauses--introduced by when, whenever, after, as soon as, just as, before, since, until, while--are restrictive when they modify the main verb.

    Place clauses--introduced by after, before, where, wherever--are usually restrictive, but may be nonrestrictive.

    Manner clauses--introduced by how, just as, as, as if, as though--are usually restrictive.

    Comparison or degree clauses--introduced by else, other, rather, as, than-- are usually restrictive.

    Condition clauses--introduced by if, as though, except, provided, unless, whether--are usually restrictive.

    Concession clauses--introduced by although, even, while, whereas, though--are always nonrestrictive.

    Cause or reason clauses introduced by because are usually restrictive, but those introduced by since, as, inasmuch as are usually nonrestrictive.

    Purpose clauses--introduced by so that, in order that--are restrictive.

    Result clauses--introduced by so that--are nonrestrictive.

    Appositives


    Words or phrases in apposition are enclosed by commas unless the appositive is restrictive. A restrictive appositive is required to distinguish its antecedent from other members of the same class:

    Restrictive - The noble gas argon was chosen for the lasant gas.

    Nonrestrictive - Argon, the lightest noble gas that will lase, was chosen for the lasant gas.

    Dashes (em) may enclose appositives to improve clarity, particularly when the appositive contains commas (section dashenclose).

    The word or often precedes nonrestrictive appositives. The appositional or always requires enclosure:

    The concept of a laser powered directly by nuclear energy, or a direct nuclear-pumped laser, came into existence shortly after discovery of the laser.

    Commas are usually omitted around symbolic appositives, whether restrictive or not:

    Restrictive - The coefficients C_L and C_m are plotted in figure 23.

    Nonrestrictive - The lift coefficient C_L is plotted in figure 23.

    However, if the author or editor prefers, nonrestrictive symbolic appositives may be enclosed by commas:

    The two most sensitive parameter in the estimations, is compared with measured values in table II.

    Interrupting elements


    Parenthetical phrases, rhetorical adverbs, antithetical phrases, introductory words, and other interruptive sentence elements may be enclosed by commas when they are nonrestrictive:

    Parenthetical phrase

    Auxiliary meteorological data used herein, such as vorticity, have been computed from NMC isobaric height fields.

    Rhetorical adverb

    The time between independent measurements cannot be reliably estimated; it can be assumed, however, to lie between 20 and 120 minutes.

    Note: The placement and punctuation of rhetorical adverbs affect emphasis (see section emphasis).

    Antithetical elements

    In winter, clouds near the tropopause are associated with negative vorticity, not with positive vorticity as most meteorologists are accustomed to believing.

    Interruptive words or phrases

    For 33-mm-diameter particles, for example, partial loss of laminar flow is predicted for large number densities.

    Enclose by commas a phrase with termination that also reads back to a previous phrase:

    An aircraft flying through clouds will lose a significant portion, if not all, of its laminar flow.

    The particle-concentration data have nearly the same latitudinal, but a significantly different seasonal, distribution from that of the cloud-encounter data.

    Nominative absolute


    A nominative absolute phrase (that is, a noun with no grammatical function in the sentence modified by a participle) is nonrestrictive and thus is enclosed by commas:

    Most confidence may be placed in the statistics for the 30 deg N to 60 deg N latitude band, more data having been taken at these latitudes.

    Conventional Uses of the Comma


    The following conventional uses of the comma should be considered enclosure rather than separation:

    Dates

    The study was conducted from January 15, 1975, to February 1, 1979, aboard commercial airliners.

    But

    The study was conducted from January 1975 to February 1979 aboard commercial airliners.

    These instruments were carried on commercial airliners en route from Chicago, Illinois, to London, England. The computer program is available from COSMIC, 112 Barrow Hall, University of Georgia, Athens, GA 30602.

    Specifying phrases

    This conclusion was drawn from data in Volume II, page 157, of reference 16.

    Degrees, titles, affiliations, etc.

    Members of the committee consisted of J. J. Deluisi, Ph.D., NOAA Environmental Research Laboratory; J. P. Friend III, Drexel University; and M. P. McCormick, chairman, NASA Langley Research Center.

    Names

    Refer to the report by J. J. Deluisi, Jr., and James P. Friend III:

    Deluisi, J. J., Jr.; and Friend, James P., III: Listing of Multi-Spectral dots

    The comma is used by convention to separate thousands in numbers of five or more digits; but in technical work, we prefer a (thin) space over a comma because in some foreign languages the comma indicates the decimal point:

    Numbers

    Correct - There were 88,000 data points, 2500 of which had to be discarded.

    Preferred - There were 88 000 data points, 2500 of which had to be discarded.

    Commas are used with other marks of punctuation as follows:

    Commas precede closing quotation marks.

    Commas follow a closing parenthesis if the comma would appear without the parenthetical matter.

    Commas rarely precede an open parenthesis, only if the parenthetical matter clearly limits the following word (see section parens).

    Other marks of punctuation--semicolon, colon, dash, period--supercede and replace the comma; thus, the ``partner'' of an enclosing comma may be another mark of punctuation.

    CONTINUED


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